Proposed Change to General Section Policy & Procedure Manual (PPM)


Disclaimer: The views and opinions expressed in the articles contained in the Academy News are those of the identified authors and do not necessarily reflect the official policy or position of the Academy.

Source: Brian L. Janysek, MFS, General Section Secretary

I hope everyone enjoyed the holidays.

With the resignation of the AAFS Secretary on January 12, 2022, the AAFS Board of Directors appointed Joanna Collins to serve out the remainder of the Secretary’s term. As such, Ms. Collins will vacate the General Section’s Director position.

The General Section PPM does not address such an incident, however, the AAFS PPM does. The included PPM change will bring the section’s PPM in line with the AAFS PPM and will be voted on during the section’s annual business meeting on February 23, 2022.

 

AAFS BYLAWS

  Article IV. OFFICERS AND MANAGEMENT

    SECTION 11 – VACANCY IN OFFICE:

  1. SECTION OFFICERS AND DIRECTORS: Any vacancy in a section office or member of the Board of Directors from a section shall be filled by the section concerned in accordance with the section’s established policies and procedures.

 

AAFS POLICY AND PROCEDURE MANUAL

  1. ORGANIZATION AND MANAGEMENT

    1.3. FUNCTIONAL DESCRIPTIONS

      1.3.1. The Board/Rotation Plan

        1.3.1.1. AAFS Board Representative Succession Plan

Should a section’s representative on the Board of Directors resign prior to the completion of the three-year term, the chair shall become the section representative on the Board until an election can take place at the section’s  business meeting.

If the section chair is unable or unwilling to assume the responsibilities of the Board representative until a section election can take place, the section chair shall convene a meeting of the section’s Nominating Committee to nominate a replacement candidate for the position. The nominee selected by the Nominating Committee shall become the section representative on the Board until an official election can take place during the section’s annual business meeting. At the conclusion of the election, the section chair shall inform the Executive Director and President of the Academy. Upon the completion of the unfulfilled term, the section shall elect a representative to serve a new three-year term in accordance with the AAFS Board Rotation Plan (PPM 1.3.1.). The out-going representative is eligible to serve an additional three-year term.

7.5.5. GENERAL SECTION POLICIES AND PROCEDURES

   III.  SECTION OFFICERS

  1. The section representative to the Board of Directors will serve the best interests of the AAFS and the section in accordance with the AAFS Bylaws and Chapter 1 of this Manual.

In the event the section’s representative on the Board of Directors cannot complete their three-year term, the section’s chair shall become the section representative on the Board until an election can take place at the section’s business meeting.

If the section chair is unable or unwilling to assume the responsibilities of the Board representative until a section election can take place, the section chair shall convene a meeting of the section’s Nominating Committee to nominate a replacement candidate for the position. The nominee selected by the Nominating Committee shall become the section representative on the Board until an official election can take place during the section’s annual business meeting. At the conclusion of the election, the section chair shall inform the Executive Director and President of the Academy. Upon the completion of the unfulfilled term, the section shall elect a representative to serve a new three-year term in accordance with the AAFS Board Rotation Plan (PPM 1.3.1.). The out-going representative is eligible to serve an additional three-year term.

RATIONALE:  To bring the section’s PPM in line with the Academy’s PPM. The verbiage matches that in PPM 1.3.1.1.